Microsoft 365 can be overwhelming, especially if you’re new to the platform. There are a few essential things to know as you get started.

  • Office.com is a great place to start, you can login in from there and see your recent activity.
  • The app launcher in the upper left-hand corner is where you will find links to all the apps available to you.
  • Some apps have web versions and regular desktop versions. Generally, the desktop version is the full version and what most people use. Among others, Outlook, Excel, Word, and PowerPoint are all examples of applications that have both a web and desktop version.
  • Some apps are only available as web apps, like SharePoint, Planner, Power Automate, and Power Apps.

If you’re completely new to the office environment, the following tools is where you will get the most bang for your buck.

  • Outlook the desktop version – email is still how most people communicate in an office and Outlook has all kinds of features and tools to help you manage email. It’s also where you will most likely set up your meetings.
  • Excel, Word, and PowerPoint – creating spreadsheets, documents, and presentations is essential.
  • Teams the desktop version – Teams has become extremely popular and is where most video meetings and chat currently takes place. You can also store and link to documents and other application while in teams. A lot of people spend most of their day working in teams now.
  • One Drive – a personal document library that can be synchronised to your local computer. Think of it like drop box. It’s meant for your personal working documents.
  • SharePoint – where most Intranets are located. It’s also where you will find web sites for departments or other groups and is generally where more rigours document management takes place. Also a place where custom SharePoint applications live.

The following tools can help you create applications and automations.

  • Power Apps – used for creating forms for mobile and web and can be used with SharePoint, Teams, and Power Automate.
  • Power Automate – used for creating workflows and automations in the Microsoft 365 environment. Can created simple notification type automation or extremely complex approval and process automations.

There is of course a whole lot more, but hopefully this helps you get started.

Navigation Microsoft 365 – A beginners introduction

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